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How to Restrict Access to Electronic Documents

By May 18, 2023No Comments

You must ensure that your sensitive files and confidential business proposals, as well as personal information about customers and employees, are kept safe. It is essential to ensure that they are not accessible to anyone other than those who have been deals space software granted permission to view them. They must also be secured from being copied, printed or altered.

The ideal solution is to use a document management system to help with limiting access to electronic documents. A reliable document management system will come with audit trails and monitors to detect suspicious activities. It also stops people who are on unauthorised parties from using firm passwords and usernames to gain access to private email accounts or sensitive areas of the system. This will stop these people from copying your secure files to USB gadgets and redistributing them to unauthorized locations.

If you wish to limit access to a particular document then click the Permissions icon. Then, you will be able choose from the list of access levels. For instance, you could give Ranjit authorization to read documents, but not modify it. Once you’ve done this the document will show with a message telling you that it is managed by rights and it requires permission to access it.

If you make a request for an enclosure or seal to restrict access to all cases where a file is located. If the court approves your request that all documents filed within the case will remain secret until you decide whether to remove them.